Posts tagged #Thank you note

How To Follow Up When You Don’t Have Contact Information

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You just wrapped up an interview and hit it out of the park. Now what? Follow up with a thank you! But what if you don’t have the interviewer’s contact information? It’s a pretty common problem, but there are a few things that you can do to follow up:

1. Send a thank you note to the person who scheduled your interview. Although you may not have direct contact information for the interviewer, sending a follow up thank you email to the scheduler - Secretary, Assistant, or HR representative - with a note to pass along the message is acceptable. Here is a template email you can adapt for your own follow up:

(Add contact name),

I wanted to extend my thanks to you for scheduling my phone interview last week. I enjoyed speaking with (insert names of interviewers) and was thrilled to hear about the great work taking place at (insert company name). Would you please pass along my thanks to them as well?

If there is an update on the job process, I'd be honored if you would send me a brief note. I'm excited by the prospect of working with the team.

Thanks again for your time and assistance.

Sincerely,

(Add Your Name)

2. Do some research on LinkedIn or the company website. Check LinkedIn and the company websites to find the email address of the interviewer. Contact information on LinkedIn can be found on the right-hand side of an individual’s profile page.

3. Make an educated guess. Many times, if you have a company email from a secretary or assistant and your interviewer's full name, you can make an educated guess for their company email. For example, if the assistant’s name is Victor Gonzales and the email associated with him is vgonzales@company.com, it is likely that the email of the interviewer follows the same pattern.

Following up can be a difficult task especially when you don’t have the contact information you need. These tips and tricks can be helpful when trying to leave a good impression. For more tips and tricks, visit: Job Search and Interview Follow up Etiquette and I’ve Had an Interview. Now What?

Posted on May 2, 2018 and filed under Interviewing.

Stand Out While Being Professional: Proper Thank You Notes

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The art of the thank you note has lost it’s popularity over the decades. Today, thank you notes are typically reserved for wedding and graduation gifts. Even those have become generic, often missing the personal notes that make them meaningful. If you start writing hand written thank you notes, personally and professionally, you will make a lasting, positive impression!

In the workplace, thank you notes should be given for many reasons: thanks for a great first year, thanks for being a great boss, thanks for going out of your way to help me. A thank you note should always be sent to interviewers. Most people don’t send thank you notes. If they do, they usually send thank you emails. YOU should send a handwritten thank you note, personalized to your experience and the interviewer.  You’ll stand out among the other applicants if you do.

How to Write a Thank You Note

Hallmark provides a great structure for writing thank you notes here. We’ve adapted it for the interview process below.

#1: Greeting - Write the name of the person as they introduced themselves. “Dear Mr. Smith” or “Dear Larry”

#2: Give thanks - Say thank you immediately and clearly. “Thank you for the interview yesterday…”

#3: Specific, personalized details - If you learned something beneficial, are more excited about the position, found a common interest between you and the interview, say so!

#4: Look ahead - State that you are looking forward to hearing from them, seeing them at the second interview, or whatever timeframe was set when you were interviewed.

#5: Say thanks again - Add a little something new so you aren’t repeating what you’ve already said but expressing your gratitude. Something simple such as, “Thanks again for your time. You’ve solidified that XYZ would be a great place to call my work home!”

#6: Regards - “Sincerely” is the most appropriate in most situations, unless you know the interviewer well.

After you’ve written your note, you can put it in the mail or drop it off at the business you interviewed with (leave it with the front desk or secretary, if possible). You’re well on your way to standing out from the other interviewees. Even if you don’t get the job, there is a great chance they will remember you for other opportunities that may arise.

Posted on October 4, 2017 and filed under Interviewing.