How To Follow Up When You Don’t Have Contact Information

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You just wrapped up an interview and hit it out of the park. Now what? Follow up with a thank you! But what if you don’t have the interviewer’s contact information? It’s a pretty common problem, but there are a few things that you can do to follow up:

1. Send a thank you note to the person who scheduled your interview. Although you may not have direct contact information for the interviewer, sending a follow up thank you email to the scheduler - Secretary, Assistant, or HR representative - with a note to pass along the message is acceptable. Here is a template email you can adapt for your own follow up:

(Add contact name),

I wanted to extend my thanks to you for scheduling my phone interview last week. I enjoyed speaking with (insert names of interviewers) and was thrilled to hear about the great work taking place at (insert company name). Would you please pass along my thanks to them as well?

If there is an update on the job process, I'd be honored if you would send me a brief note. I'm excited by the prospect of working with the team.

Thanks again for your time and assistance.

Sincerely,

(Add Your Name)

2. Do some research on LinkedIn or the company website. Check LinkedIn and the company websites to find the email address of the interviewer. Contact information on LinkedIn can be found on the right-hand side of an individual’s profile page.

3. Make an educated guess. Many times, if you have a company email from a secretary or assistant and your interviewer's full name, you can make an educated guess for their company email. For example, if the assistant’s name is Victor Gonzales and the email associated with him is vgonzales@company.com, it is likely that the email of the interviewer follows the same pattern.

Following up can be a difficult task especially when you don’t have the contact information you need. These tips and tricks can be helpful when trying to leave a good impression. For more tips and tricks, visit: Job Search and Interview Follow up Etiquette and I’ve Had an Interview. Now What?

Posted on May 2, 2018 and filed under Interviewing.